Running Your Event

Running Your Event

1. When you are ready to run your event, you will come to the event main

screen, begin registering players for your event. Do this by tapping on roster. This will display the registered

players.

2. To add new players to the event, simply tap “Add New Player”

a. If you are using “Online Registration”, follow these steps or proceed

on to step 3.

b. A player need to check in on the “Roster” menu, start by tapping on

the players name

c. The “Player Details” menu will appear

d. Choose the players faction and team

e. Tap on “Save” in the upper right hand corner, the player will now

display as “checked in” and is ready to go

f. Continue this process for all preregistered players

3. The “Players Detail” screen is where you input all the relevant data for the

participants in your event, ideally you will want the players to input this data

but we will walk through it here.

a. A players email address is very important, it is how Best Coast

Pairings identifies the player in past and future events, the Player App and Rankings. When your

event begins, the player will receive an email link to your pairings and

placing’s page for the event. You will want to stress the importance of making sure

this field is accurate. If the player has previously competed in an event

that used best coast pairings their first name, last name and team

name should auto populate.

b. Players first and last names if not auto populated.

c. If the player has previously competed in an event that used Best Coast

Pairings, the team name should have auto loaded. If the player has

switched teams or has no longer associated themselves with the

previous team they can always change this now. Best Coast Pairings

will not pair players from the same team round one assuming there

are enough players at the event to facilitate this.

i. If entering a new team for the player, choose new team. Enter

the new team name and hit enter, all efforts will be made so team mates do not play round 1

ii. If the player belongs to an existing team or one previously

entered at your event simply choose it at this time.

d. Players will always need to choose their faction, this will not auto

populate.

e. You can now choose save in the upper right hand corner of the “Player

Details” window.

4. Each registered player will now be displayed in the “Roster”. Players can upload lists/decks in the player app or the TO can collect lists via picture now.

5. Repeat steps 1-4 until all players are registered. If players were registered online you can

check them in by tapping on their name. If someone shows up late you can

always add him or her and pair them once the round has started. This is

covered in “Add or Drop a Player”

6. You are now ready to begin your event, on the left hand side of the screen

under “Event Actions” click on “Pairings”.

7. Tap on “Start Event” and you will be take to “Round 1” to see pairings and

table numbers tap on the arrow at the top of the screen. Your event is now

live. The participants at the event will all be able to see pairings, table numbers and lists in the player app. They will also receive an email directing them to the event display on BestCoastPairings.com.